Faculty/Staff

For general University of Western Ontario information for Faculty & Staff, please visit the main Western website's Faculty & Staff page

If you are looking for information on contacting a faculty/staff member, please visit the Western Directory.  If you are simply looking for information on Western faculties, click here for the Faculty listing.

Western ONECard

Student Central no longer offers in-person Western ONECard ordering. Current staff and faculty can upload their photo and request a new or replacement Western ONECard online. Staff can begin uploading on the first day of their contract, faculty can upload 3 months before their contract begins.

https://www.extranet.uwo.ca/extranet/_staff_upload/index.cfm

Your Official name must match the name indicated on your government-issued photo ID.
If the name displayed above is not correct (spelling and letter case), you must submit proper name change documentation showing your legal name to Human Resources (please allow 5 business days for processing before requesting your ONECard).

We will email you at your Western email when your card is ready with instructions on where to pickup.

Only you can pick up your Western ONECard staff/faculty card, and it must be handed to you in person. If you are not physically on campus to pick the card up, we will hold the card until you are. We cannot mail you the card, nor can a third party pick it up.

Photo Guidelines

Your Photo Must:

  •         Have you looking straight into the camera (i.e. no tilting of the head or side shots of the face)
  •         Be from the neck-up only and show your entire face
  •         Have a neutral or smiling facial expression
  •         Be in colour
  •         Be of good quality (i.e. is not blurry, grainy)
  •         Have NO FILTERS

 Your Photo Cannot:

  •         Contain hats or sunglasses
  •         Have inappropriate expressions
  •         Have anything obstructing the view of your face (e.g. no hands on your chin or side of your face).
  •         Have shadows behind you
  •         Have glare on prescription glasses
  •         Be a scan of your driver's license, passport, health card, etc.

 

Photos should be similar in nature to a passport photo and will remain on your Western ONECard for the duration of your studies at Western. Western reserves the right to not produce a Western ONECard where the photo submitted does not meet the above criteria.

Request for Access to Corporate Information

If you are a Western Univerity Faculty/Staff and require access to Corporate Data, please complete the Request for Access to Corporate Information Form.

Training

If you require training, you can fill in a Training Request

Faculty/Staff Extranet

If you require access to the Faculty/Staff Extranet, you can submit an access request form.

If you have already received access, click here to access the Extranet.

Mass Emails

The Office of the Registrar utilizes email to communicate with students. Mass emails are sent concerning registration, tuition owing, financial aid, graduation, and many other services. In addition to this the Office of the Registrar also coordinates certain mass emails for other units on campus.

Looking to request a mass email? Sign in to our Mass Emailer to submit your request.

Employee Group Scholarship

Have a dependent who is looking at coming to Western? See the scholarship options available to you on our Employee Group Scholarships page.

Accomodated Exams Information

If you are faculty or staff member who is using the Accommodated Exams service and requires assistance, we have a Faculty FAQ & Step by Step Guides to assist you.

Work Study Supervisors

Work Study positions should have some or all of the following job characteristics:

  • Be designed to accommodate students' academic schedules
  • Be situated on or near campus
  • Consist of duties that may not otherwise be done.
  • Not conflict with any existing collective agreements

If jobs are not on campus the duties undertaken by the student should benefit the University and should not generate a profit or promote a specific political or religious view.

The Work Study program is available to Undergraduate, Professional, Graduate, and International students. However, different criteria and application procedures may apply. Please visit the student Work Study web page for further information.

Getting Started

Please refer to the Western Work Study Program Procedure Manual below for instructions on how to sign up, create a profile, post a job and hire students. You can access this Guide by clicking on the link below:


To access Work Study Center click here

Work Study Timeline of Events:

August*:
o    Last day to work for Undergraduate and Graduate students approved for the Summer term
o    Work Study Center database available to Supervisors to post positions for the Fall/Winter term.  
o    Financial Assistance Profile application (FAP) available for Undergraduate students to begin applying for Work Study for the Fall/Winter term
o    Graduate Work Study paper application available for the Fall term
September 8:  First day that students approved for Fall/Winter term Work Study can be hired
September 15:  Deadline to submit the Graduate Work Study application for the Fall term
December*:  Graduate Work Study paper application available for the Winter term
December 31:  Last day to work for Graduate students approved for the Fall term
January 15:  Deadline to submit the Graduate Work Study application for the Winter term
February 28:  Last day for Undergraduate students to apply for Fall/Winter Work Study via the FAP application.
March 15: Last day for Supervisors to hire students for the Fall/Winter term.
April*:
o    Last day to work for the Undergraduate Fall/Winter term and the Graduate Winter term.
o    Work Study Center database available to Supervisors to post positions for the Summer term.  
o    FAP application available for Undergraduate students to apply for Work Study for the Summer term
o    Graduate Work Study paper application available for the Summer term
May 1:  First day that students approved for Summer term Work Study can be hired
May 15: Deadline to submit the Graduate Work Study application for the Summer term
July 30:  Last day for Undergraduate students to apply for Summer Work Study via the FAP application.
August 7: Last day for Supervisors to hire students for the Summer term

* Specific dates vary each year.  Communication will be sent to all Supervisors each term to advise of specific dates.

Information for students regarding the Work Study program can be found here:  Workstudy webpage

Academic Codebook

View the codebook

Multi-Factor Authentication (MFA) on Student Center

Western University has implemented Multi-Factor Authentication (MFA) on Student Center (HE PeopleSoft) for all Faculty and Staff with administrative access. Multi-Factor Authentication (MFA) is being used across the institution for numerous Western Services. For more information on Multi-Factor Authentication (MFA) at Western, please visit: https://mfa.uwo.ca/