Transcripts

Updated 24th March 2020:
While the Office of the Registrar is operating virtually, transcript orders requested for mail, courier, or fax will be processed when possible. Any requests submitted for pickup will be processed as soon as possible once we reopen.

What is a transcript?

A transcript is a copy of a student's permanent academic record at this University, duly certified by the Registrar and bearing the embossed seal of the University. A transcript is privileged information and is available only upon the written or online request and payment of the fee in effect at the time by the student.

Why would you order a transcript?

A transcript is required as one of the supporting documents for: applications to other universities and graduate schools; fellowship and scholarship applications; and is commonly required by prospective employers. The transcript is a record of a student's academic progress. If you are considering having your transcripts issued to you, check if this is acceptable to the other institution.  Your transcript will show as being issued to you.  You cannot return your transcripts to us to be redirected. 

Note that a transcript reflects the current status of a student's record at the time it is issued. Students should ensure that any changes to the transcript (e.g., from an INC to a final grade) are recorded before ordering a transcript.

*A full course (1.0 units; running September to April) normally consists of three lecture hours each week. Each full course is equivalent to six semester hours or nine quarter hours. For a full explanation of courses suffixes, their corresponding weights and scheduling guidelines, see: Course Suffixes

How to Order a Transcript

Note: Due to Payment Card Industry requirements, we are unable to process any requests received via email.

We offer three options to order your official Western transcript

In Person: Student Central, Rm 1120 Western Student Services Building

Order by coming into Student Central during regular business hours.  In person requests can be paid via cash, cheque, money order, Canadian debit, or credit card.

Online:

Login to Student Center using your Western User ID and Password to submit an online request.

* Online orders cannot be changed or cancelled once submitted.

* No attachments can be sent with transcripts ordered online.

* At this time diplomas cannot be couriered together with transcripts.

If you were a Western student prior to 1984 your records are not available electronically. To obtain a copy of your transcript you must order in person, by fax, or by mail.

Mail:

Complete our Transcript Request form (pdf) (if you don’t have a Western User ID or would like to include a document with your transcript) and fax or mail it to us.  Note: Due to Payment Card Industry requirements, we are unable to process any requests received via email.

Student Central - Transcripts
Room: 1120 Western Student Services Building
1151 Richmond Street
London, Ontario, CANADA
N6A 3K7

Fax: 519-850-2397

Transcript Terms and Conditions (pdf)

Fees and Processing Time

Transcripts are processed within 4 to 5 business days.  This does not include mailing time. 

*Note: Due to elections in various countries, we are seeing regular mail taking up to 6 weeks to reach a destination. If you have a deadline we suggest you select courier to ensure your transcript arrives in a timely manner.

TRANSCRIPT FEES
Transcript Requests (4-5 business day processing) $15.00
Transcript Requests (in person on the spot) $25.00
Fax (10 pages max) $25.00
Courier Fees: Within Ontario $25.00
Courier Fees: Canada (excluding Ontario) $34.00
Courier Fees: USA $48.00
Courier Fees: International (may vary depending on location & service) $77.00

Additional charges may apply for returned courier shipments. If you request an order sent by fax, we will make 3 attempts for unsuccessful fax transmissions.

Tracking Your Transcript Order

Track your transcript order through your Student Center under Academics > Documentation > Transcripts.  You will be able to see the status of your order, when it was completed, and the courier tracking number (if you requested your transcript be sent via courier).  If you do not have access to the Student Center, call Student Central at 519-661-2100 to confirm the status of your order.


Historic Grading Scales

Beginning February 2020, transcripts at Western University no longer provide information regarding historic grading scales. This information can now be found below:

Undergraduate Faculties, Faculty of Education and Affiliated Colleges

Effective 1967

Grade Percentage
A+ 90-100%
A 80-89%
B 70-79%
C 60-69%
D 50-59%
E 40-49% or supplemental
F Below 50% or assigned when course is dropped with academic penalty.

Before 1967

Grade Percentage
A or I 75-100%
B or II 66-74%
C or III 60-65%
D or IV 50-59%
E or V 40-49%
F Below 50% or assigned when a course is dropped with academic penalty.

School of Graduate & Postdoctoral Studies

Ph.D. (Effective September 1997)

Grade Percentage
A 80-100%
B 70-79%
C 60-69%
F less than 60% (fail)

Ph.D. (Effective September 1993)

Grade Definition
A+ Outstanding Performance
A Proficient in the Subject
B Satisfactory Performance
C Marginal Performance
F Unsatisfactory

M.B.A./Ph.D. (Effective July 1963)

Grade Definition
4 Distinction
3 High Pass
2 Pass
1 Low Pass
0 Unsatisfactory

Faculty of Dentistry

Effective September 1975

Grade Percentage
H Honors 80-100%
P PASS 60-79%
F FAI 00-59%

Faculty of Medicine

Effective September 1990, first time registrants have been assigned the following:

Grade Definition
HON Excellence. The demonstration of a competency well above the minimal acceptable standard.
PASS Clear competency with regards to all criteria considered essential for the completion of that specific course.
FAI An inability to meet the minimal acceptable standards for a specific course.

Faculty of Law

Effective September 1993

Grade Definition
A+, A, A- Excellent
B+, B, B- Good
C, C+, C- Competent
F Unsatisfactory

Effective September 1983

Grade Definition
A Excellent
B Good
C Competent
F Unsatisfactory