Degree/Diplomas

Effective April 3, 2021 - Due to the pandemic lockdown we have no staff physically on campus. At this time, diploma mailing will be delayed. Please email degrees@uwo.ca for more information. 

Obtaining Your Diploma After Convocation

 

We are unable to offer in-person pick up for diplomas at this time.

For more information, please see Convocation.

2020 Graduates

We are opening our diploma mailing service free of charge until April 18, 2021, your degree will be mailed beginning the week of May 6th, 2021. After April 18, 2021, any requests to have a February 2020 or Spring 2020 diploma mailed will be subject to the regular diploma mailing fees

2019 Graduates

2019 graduates may choose Online Diploma Ordering or In Person pick-up. 

Graduates prior to 2019 will need to Request a Duplicate / Replacement diploma.

In Person

Diplomas are retained in the Office of the Registrar for two years after Convocation. If you did not attend Convocation, your diploma can be picked up in person from Student Central for no charge.  Diplomas will be available for pickup by the graduate 3 business days subsequent to the ceremony.  If you are unable to obtain your diploma in person, then you can request your diploma to be mailed to you.

Note: Original diplomas are retained in the Office of the Registrar for two years following Convocation, after which time they are destroyed and students will be required to order a Diploma Replacement.

Mail Delivery

In accordance with the Freedom of Information and Protection of Privacy Act (FIPPA) Western is responsible for protecting all personal information under its custody or control. By placing an online order you are certifying that you are the student as stated; that the information provided is true and correct in all respects, and that you authorize the University of Western Ontario only as indicated.

Fees & Processing Time

Fees for mailing diplomas are $34.00 for mailing within Canada and $77.00 for mailing outside of Canada.

If you are requesting more than one diploma be mailed at the same time, you will only be charged the mailing fee once and all diplomas will be mailed together.*

Diploma mailing may take up to 3 weeks from receipt of request.

Western University utilizes FedEx for diploma mailing.

*At this time diplomas cannot be couriered together with any other service (e.g. Transcript, Official Western Letter).

Online Diploma Ordering

Online Diploma Ordering is available via Student Center under the 'Student Services Links' section. Online payment must be made by VISA or MasterCard only through our secure ecommerce system.

If your diploma has been LOST, STOLEN or DAMAGED, you will be required to order a Diploma Replacement.

Note: You will not be able to order a diploma replacement through this online service.  

If you are unable to use Western's online diploma ordering service, please contact Student Central.

Early Release Request

PLEASE NOTE: At this time, the processing time for Early Release Requests may be delayed.

Degrees, Diplomas and certificates normally will not be awarded in advance of convocation ceremonies.  However, a degree, diploma or certificate may be released early at the discretion of the Office of the Registrar if the student demonstrates that the document is required by an employer or needed for a work visa.

Students presenting an official offer of employment or the request for visa documentation may seek release of their diploma no sooner than four weeks prior to their scheduled convocation by completing and submitting a Request for Early Release of Diploma form.  **Early release is subject to the availability of award information**

The document released will bear the date of the appropriate scheduled convocation ceremony.

Early release of Diploma requests may take up to 2 weeks to process.

All other students who require notice of confirmation that their program has been completed (in addition to an official transcript) may apply to the Office of the Registrar with a request for a letter attesting to the fact that they have completed the requirements of their program see the Official Western Letter page.

Request for a Duplicate/Replacement Diploma

If a student's degree, diploma or certificate has been lost, damaged or destroyed OR the student requires a duplicate or duplicates, subsequent diplomas can be reproduced. In order to obtain a replacement diploma:

Click here for the Duplicate/Replacement Diploma Form (pdf)

The cost of a duplicate / replacement Diploma is $62* (There is an additional fee of $34 for mailing within Canada and $77 for mailing outside of Canada ), which may be paid by cheque or money order payable to The University of Western Ontario, or by Visa or MasterCard.

Printing may take up to 6 weeks from receipt of request.

*At this time diplomas cannot be couriered together with any other service (e.g. Transcript, Official Western Letter).

Diploma Authentication

Student Central which is located in Room 1120 of the Western Student Services Building provides a service in which a student can bring in either their original diploma or a copy of their original diploma for authentication.

If you require a copy of your diploma to be authenticated for a third party, the cost is $7.00.

Degree Verification

To verify a degree from The University of Western Ontario, please visit the AuraData website or call:

    1-416-406-0444 (local and international), or

    1-877-580-2872 (North America)

Confidentiality is a primary concern of The University of Western Ontario and AuraData. A signed authorization from the graduate is required by AuraData before any information is released.

Hiring Agencies: If you have a form that needs completing, please submit a signed consent form, the form you need completed, and the Student Central Payment Form to our office. Processing time is 4-5 business days, and may be longer during peak periods.

To verify enrollment information relating to continuing students, please have the student request an Official Western Letter.

To verify courses from The Ivey Academy (formerly Ivey Executive Education), please contact execed@ivey.ca or 1-800-948-8548.

To verify information relating to Medical Internships, Residencies, and Fellowships, please see https://www.schulich.uwo.ca/medicine/postgraduate/academic_resources/credentialing.html.

To verify information relating to Undergraduate Medical Education (i.e., information relating to clinical rotations), please see https://www.schulich.uwo.ca/medicine/undergraduate/students/credentialing__documentation.html

If one of the options listed above does not meet your needs, please submit a Virtual Helpline Request.