Obtaining Your Diploma After Convocation

Class of 2020 Graduates

If you are a 2020 February in Absentia graduate or May/June 2020 graduate and have not already provided your mailing address, you can either visit Student Central to pick up your diploma (during in-person hours), OR email us at with your student number, and mailing address to which you would like to have your diploma sent.

For fall graduates, in order to keep both our graduates and our campus safe, Western will courier each graduate’s diploma to their home address, along with a special package of gifts to welcome them to the Western Alumni family. Grads, please ensure your mailing address is accurate in Student Center under ‘Your Current Address’. The deadline to confirm was Wednesday, October 21. Please contact the Registrar’s Office if you have missed this deadline, but need to update your mailing address.

In Person

Diplomas are retained in the Office of the Registrar for two years after Convocation. If you did not attend Convocation, your diploma can be picked up in person from Student Central for no charge.  Diplomas will be available for pickup by the graduate 3 business days subsequent to the ceremony.  If you are unable to obtain your diploma in person, then you can request your diploma to be mailed to you.

Note: Original diplomas are retained in the Office of the Registrar for two years following Convocation, after which time they are destroyed and students will be required to order a Diploma Replacement.

Mail Delivery

In accordance with the Freedom of Information and Protection of Privacy Act (FIPPA) Western is responsible for protecting all personal information under its custody or control. By placing an online order you are certifying that you are the student as stated; that the information provided is true and correct in all respects, and that you authorize the University of Western Ontario only as indicated.

Fees & Processing Time

Fees for mailing diplomas are $34.00 for mailing within Canada and $77.00 for mailing outside of Canada.

If you are requesting more than one diploma be mailed at the same time, you will only be charged the mailing fee once and all diplomas will be mailed together.*

Diploma mailing may take up to 3 weeks from receipt of request.

Western University utilizes FedEx for diploma mailing.

Important: Online diploma mailing is now available for October 2019 graduating students.  At this time students whose degrees are in AWARDED STATUS are invited to go online via Student Center and request a diploma mail out.  However, these diplomas WILL NOT be mailed until after the October 2019 Convocation period.  Mailing will begin October 30, 2019.

*At this time diplomas cannot be couriered together with any other service (e.g. Transcript, Official Western Letter).

Online Diploma Ordering

Online Diploma Ordering is available via Student Center under the 'Student Services Links' section. Online payment must be made by VISA or MasterCard only through our secure ecommerce system.

If your diploma has been LOST, STOLEN or DAMAGED, you will be required to order a Diploma Replacement.

Note: You will not be able to order a diploma replacement through this online service.  

If you are unable to use Western's online diploma ordering service, please contact Student Central.

Early Release Request

PLEASE NOTE: At this time, the processing time for Early Release Requests may be delayed.

Degrees, Diplomas and certificates normally will not be awarded in advance of convocation ceremonies.  However, a degree, diploma or certificate may be released early at the discretion of the Office of the Registrar if the student demonstrates that the document is required by an employer or needed for a work visa.

Students presenting an official offer of employment or the request for visa documentation may seek release of their diploma no sooner than four weeks prior to their scheduled convocation by completing and submitting a Request for Early Release of Diploma form.  **Early release is subject to the availability of award information**

The document released will bear the date of the appropriate scheduled convocation ceremony.

Early release of Diploma requests may take up to 2 weeks to process.

All other students who require notice of confirmation that their program has been completed (in addition to an official transcript) may apply to the Office of the Registrar with a request for a letter attesting to the fact that they have completed the requirements of their program see the Official Western Letter page.

Request for a Duplicate/Replacement Diploma

If a student's degree, diploma or certificate has been lost, damaged or destroyed OR the student requires a duplicate or duplicates, subsequent diplomas can be reproduced. In order to obtain a replacement diploma:

Click here for the Duplicate/Replacement Diploma Form (pdf)

The cost of a duplicate / replacement Diploma is $62* (There is an additional fee of $34 for mailing within Canada and $77 for mailing outside of Canada ), which may be paid by cheque or money order payable to The University of Western Ontario, or by Visa or MasterCard.

Printing may take up to 6 weeks from receipt of request.

*At this time diplomas cannot be couriered together with any other service (e.g. Transcript, Official Western Letter).

Diploma Authentication

Student Central which is located in Room 1120 of the Western Student Services Building provides a service in which a student can bring in either their original diploma or a copy of their original diploma for authentication.

If you require a copy of your diploma to be authenticated for a third party, the cost is $7.00.

Degree Verification

To verify a degree from The University of Western Ontario, please visit the AuraData website or call:

    1-416-406-0444 (local and international), or

    1-877-580-2872 (North America)

Confidentiality is a primary concern of The University of Western Ontario and AuraData. A signed authorization from the graduate is required by AuraData before any information is released.

To verify enrollment information relating to continuing students, please have the student request an Official Western Letter.

To have a form completed by an official in the Office of the Registrar, please have the student submit a Payment for Student Central Payment Form.

To verify courses from The Ivey Academy (formerly Ivey Executive Education), please contact or 1-800-948-8548.

To verify information relating to Medical Internships, Residencies, and Fellowships, please see

To verify information relating to Undergraduate Medical Education (i.e., information relating to clinical rotations), please see

If one of the options listed above does not meet your needs, email your request along with a signed consent form to