Western ONECard and Photo Standards

Your Western ONECard is more than just a Photo ID Card. The Western ONECard functions as an identification card for exams and bus pass; is your library card; your meal plan card; and can be used for door access and vending machine purchases.  It is also required to access Campus Recreation and to pick up a parking permit or keys.

Summer 2022 - Pickup of previously ordered Western ONECards will be at Student Central Info Desk in Western Student Services buidling.


You must be a current student to receive a Western ONECard.

*ONLY you can pickup your Western ONECard. You cannot give anyone permission to pickup on your behalf.

First Cards

Where to upload your photo

The photo upload service for the Western ONECard is available through Student Center beginning December 1 for Winter starts, June 1 (UGRD), June 29 for Interns and Residents starting in July 2022 & August 1 (GRAD) for Fall starts and April 1 for Summer starts.

After you have uploaded your photo

We are not mailing Western ONECards at this time.

Students Living in Residence
If you upload your photo by August 2nd, you will receive your Western ONECard with your residence move-in package. You will be required to show GOVERNMENT-ISSUED PHOTO IDENTIFICATION when you pick up your card.

If you uploaded your photo and government-issued photo ID late, after August 2, we will do our best to have your card ready in time to be included in your move-in package but there are no guarantees.  Check with your residence first to see if your card is available when you move in and, if not, proceed to the Western Student Services for pickup during regular business hours.

Students Living Off-Campus in London
If you uploaded your photo and government-issued photo ID by August 2, you can pick up your Western ONECard in the Western Student Services building.

You will be required to show GOVERNMENT-ISSUED PHOTO IDENTIFICATION when you pick up your card and only you can pick it up. Expect long wait times due to physical distancing requirements.

Students who uploaded after August 31
If you upload your photo and government-issued photo ID any time after August 31 we will require at least two business days to create your card.


Don't forget to upload your Government ID.

Students not on campus can use our Digital Western ONECard once your photo has been approved. We will hold your card until you arrive

Western ONECard Photo Standards

Your Western ONECard is an important piece of photo identification.
Pictures that do not meet the following standards will not be accepted.

Pictures should be no larger than 400X600 pixels and must be a picture file (eg. jpg)

Your Photo Must:

  • Have you looking straight into the camera (i.e. no tilting of the head or side shots of the face)
  • Be from the neck-up only and show your entire face
  • Have a neutral or smiling facial expression
  • Be in colour
  • Be of good quality (i.e. is not blurry, grainy)
  • Have NO FILTERS

Your Photo Cannot:

  • Contain hats, sunglasses, or graduation caps
  • Have inappropriate expressions
  • Have anything obstructing the view of your face (e.g. no hands on your chin or side of your face). Veiled students, please contact our office to make special arrangements to have your picture taken.
  • HAVE FILTERS
  • Have shadows behind you
  • Have glare on prescription glasses
  • Be a scan of your driver's license, passport, health card, etc.

Replacement Cards

How to Upload a photo

The photo upload service for the Western ONECard is available through Student Center for currently registered students. If you are uploading a replacement card for a new degree starting in September please see dates under First Cards for pickup.

Note: A $32 fee applies for ALL replacement Western ONECards

Online orders for replacement cards for currently enrolled students are processed each morning Monday to Friday. You can pickup your card in the Western Student Services building between 10 a.m. and 4 p.m. at least two business days after you upload your photo and government ID. We are not mailing Western ONECards at this time. Once your replacement card has been printed and your order processed, previous cards will no longer work. There is no refund option for printed cards.

Don't forget to upload your Government ID.

Students not on campus can use our Digital Western ONECard once your photo has been approved.

NOTE: Your replacement card may take up to 48 hrs to work on the bus if you are eligible for this service.

Lost Cards

If you lose your Western ONECard and it has a meal plan on it, report it as lost to any cashier on campus or to Student Central and it will immediately be deactivated. You are responsible for all transactions or loss of funds prior to deactivation. If you find your card after it has been deactivated, you need to bring the card to Student Central to have it reactivated as long as it is the most recent issuance.

Note: A $32 fee applies for ALL replacement Western ONECards

The Western ONECard is issued to you as part of the items to which you are entitled as a member of the Western community and under the Dos and Don'ts of use. Please read all terms, as they constitute the legal obligations between you and the University.

Although the card is the property of The University of Western Ontario, it is entrusted to you for your convenience while enrolled at Western. You may have only one Western ONECard at any time and your card can only be used by you. Only the person pictured on the Western ONECard is entitled to spend money from the account

For any questions or problems with your Western ONECard contact Student Central.

Staff/Faculty Cards

Student Central no longer offers in-person Western ONECard ordering. Current staff and faculty can upload their photo and request a new or replacement Western ONECard online. Staff can begin uploading on the first day of their contract, faculty can upload 3 months before their contract begins.

https://www.extranet.uwo.ca/extranet/_staff_upload/index.cfm

Your Official name must match the name indicated on your government-issued photo ID.
If the name displayed above is not correct (spelling and letter case), you must submit proper name change documentation showing your legal name to Human Resources (please allow 5 business days for processing before requesting your ONECard).

We will email you at your Western email when your card is ready with instructions on where to pickup.

Only you can pick up your Western ONECard staff/faculty card, and it must be handed to you in person. If you are not physically on campus to pick the card up, we will hold the card until you are. We cannot mail you the card, nor can a third party pick it up.

Photo Guidelines

Your Photo Must:

  •         Have you looking straight into the camera (i.e. no tilting of the head or side shots of the face)
  •         Be from the neck-up only and show your entire face
  •         Have a neutral or smiling facial expression
  •         Be in colour
  •         Be of good quality (i.e. is not blurry, grainy)
  •         Have NO FILTERS

 Your Photo Cannot:

  •         Contain hats or sunglasses
  •         Have inappropriate expressions
  •         Have anything obstructing the view of your face (e.g. no hands on your chin or side of your face).
  •         Have shadows behind you
  •         Have glare on prescription glasses
  •         Be a scan of your driver's license, passport, health card, etc.

 

Photos should be similar in nature to a passport photo and will remain on your Western ONECard for the duration of your studies at Western. Western reserves the right to not produce a Western ONECard where the photo submitted does not meet the above criteria.

Dos and Don'ts for your Western ONECard

Your Western ONECard is durable and built to last the entire time you are a student at Western. However, stress/torque on the card can affect the antenna, wiring, or chips that are embedded into the card. Therefore, a little prevention could significantly reduce the probability of requiring a replacement card (for which a fee applies).

Do the following to your Western ONECard: Do not do the following to your Western ONECard:

Keep your card safe.  Your Western ONECard is to be kept for the duration of your studies at Western.  A fee will be charged to replace a lost or damaged card.

Clean your card with a soft, non-scratching cloth and water.

Do not lend your card to others.  Your card is to be used only by you.

Do not punch a hole in your card.

Do not place your card near a magnetic field or computer.

Do not leave your card in direct sunlight.

Do not expose your card to extreme heat or open flame such as a clothes dryer.

Do not machine wash your card.

Do not use your card as an ice scraper or scraping tool.

Do not bend, crimp, or twist your card.

Do not bite your card.

Do not pound or scratch your card with a pen, key, or other sharp tool.

Do not store your card in a wallet that you keep in your back pocket.