Accommodated Exams

Accommodated Exams process for the 2020-2021 school year

Accommodations for online timed assessments:

  • Please consult OWL and your course outline to determine the type of online test/exam you will be given and how your accommodations will be arranged.

 

TYPE OF ONLINE TEST 

EXPLANATION 

ACCOMMODATION CONSIDERATIONS 

Take home tests/exams (untimed) 

The exam is released on OWL on a specific date and time, and students must submit it on OWL before a specific date and time.   

 

The exam is untimed – you may work on it as much as is needed until the due date/time. 

 

You will have access to all of your course materials, and any other needed item or piece of equipment, as you write the take home test/exam. 

Extra time – it may not be necessary to request extra time, since this is more like an assignment than a test.  However if you have other deadlines/assignments due/events during the time period when the take home tests is to written, you may wish to try to clear your schedule.  Ask your AE counsellor for guidance to determine whether an accommodation for extra time should be considered. 

 

Since you are not being monitored as you write the test, you should be able to access to any other item or piece of equipment that might have been recommended as an accommodation for you.  Ask your AE counsellor for guidance if you are unsure. 

Timed tests/exams 

The exam is released on OWL on a specific date and time, and students must submit it on OWL before a specific date and time.   

 

The exam is timed – once you begin the exam, you will have a set amount of time before the exam must be submitted.   

 

You will be able to access to all of your course materials as you write the test/exam (an open book test/exam); however your professor may suggest that you try not to consult your course materials, as it might make it more difficult to finish the exam on time. 

Extra time – you should contact your professor to request that your extra time accommodation be applied to the timing of your online exam.  (see email template) 

If rest breaks are a recommended accommodation for you, please note that this time will be added to your extra time so you can use it as needed. 

 

Since you are not being monitored as you write the test, you should be able to have access to any other item or piece of equipment that might have been recommended as an accommodation for you.  Ask your AE counsellor for guidance if you are unsure. 

 

Proctored tests/exams 

Online proctoring technology is used to monitor students visually, and limit what they are allowed to access on their computers and in their workspaces. 

 

The exam is timed – once you begin the exam, you will have a set amount of time before the exam must be submitted.   

 

There will be instructions on OWL that let you know what items will be permitted on your computer and in your workspaces as you write the test/exam. 

Extra time – you should contact your professor to request that your extra time accommodation be applied to the timing of your online exam.  (see email template) 

If rest breaks are a recommended accommodation for you, please note that this time will be added to your extra time so you can use it as needed. 

 

Accommodations involving access to items and pieces of equipment that would otherwise not be allowed – if your Accessible Education counsellor has recommended the use of any of these items as an exam accommodation for you, you should point this out to your professor as well.  Your professor can advise you of any specific procedures that should be followed with the proctoring software to allow you access to your recommended accommodations. 

 

If information about accommodations is not available on OWL, please contact your instructor directly to discuss how your accommodations will be implemented for online timed assessments.

Note: be sure to email from your @uwo.ca email account.  Review your course outline to determine which email address your professor is using to communicate with students.  

 

Email Template

Subject line: (COURSE CODE AND SECTION NUMBER disability-related exam accommodation required) 

Hello Professor (NAME), 

I am enrolled in (COURSE CODE, SECTION) with you this term.  I have a disability and require exam accommodations.  Details about my exam accommodation needs are posted on the Faculty Extranet.  Could you please advise how my accommodations will be provided for the exam on (DATE)?   

Thank you, 

(FIRST AND LAST NAME) 

 

After emailing your instructor regarding your online test/exam accommodations (as described above), if you receive no response from the professor, or if you have any questions or concerns, please contact Accommodated Exams (accommodatedexams@uwo.ca) for assistance. 

Accommodations for in-person assessments:

  • Submit a request via your Exam Services page at least 10 days prior to the date of the assessment.
  • Check your Exam Services page for confirmed start time and location (visible 3 days in advance).

 

COVID-19 procedures:

  • Prior to attending your in-person exam, you must complete the Return to Campus questionnaire found at www.uwo.ca or via your Student Center.
  • Visit the washroom and fill your water bottle before entering the exam suite.
  • Line up outside the exam suite. Proctors will ask students to enter based on start time.
  • Bring your student card to confirm your identity and scan to confirm questionnaire completion.
  • Use hand sanitizer upon entering exam suite and after writing your exam.
  • During the sign-in process, you must temporarily remove your mask for the proctor to confirm your identity, and to reveal nothing is concealed within your mask. (2 meters apart/behind barrier).

 

See this video for updated in-person procedures:

How to book an in-person accommodated exam with Examination Services

Step 1: Make sure you have arranged academic accommodation with your Accessible Education counsellor.

Note: You must speak to an Accessible Education counsellor for EACH course. Every time you add a new course, you need to contact your counsellor.  You should do this at the beginning of every term and also if you add/drop a course or if you change sections of a course.

If you have already arranged academic accommodation with SSD, you may proceed to Step 2.

Step 2: Log in to Examination Services

Log In to the Examination Services and ACSD King's Login page to provide exam or test dates.

While it is best to make all your bookings as soon as you have your course outlines, the deadline to submit exam bookings is 10 days prior to the exam date.  If you miss that date, your booking will automatically be denied.

IMPORTANT NOTE: for exams that are scheduled by the Office of the Registrar (in the official exam periods at the end of each term or during the December and April exam period), bookings will need to be submitted after the exam schedule is posted and an earlier deadline will apply.

  • You will receive a special email notification, indicating the deadline date to book final exams. 

Once logged in, you will see your name at the top of the screen and your courses. To book a test or exam, simply click on the course name.  

request to write exam image

This will take you to an online form where you can submit test and exam dates for that course. If Accommodated Exams is aware of an exam that you have not yet booked, you can simply click on the Request Exam button.  If the exam you are trying to book is not showing, you can enter the date and time in the "Book a New Exam for this course" section.

book a new exam for this course image

Once you have successfully submitted an exam date, you will see the exam date and time listed in green on the course page as well as in the Exam Status Table on your main page.  

You MUST submit a request for EACH test or exam that you want to arrange with Examination Services. At the start of each term, you should refer to your course outlines to find out dates and times for tests in your courses and submit a request for each test or exam to Exam Services. If you don’t know the dates of your tests or exams, ask your instructor.

Step 3: Check your Quiz/Test/Exam dates, times and locations

Three days before the date of the exam, your location and start time will be displayed on your Examination Services page. In all cases you should double check the date, time and location of your exam the day before your exam is scheduled in case there have been any changes made from when it was first posted.

3DayDeadline.JPG

If you are unable to access your exam schedule online, please email the Accommodated Exams Team at  accommodatedexams@uwo.ca.  King's students, please email ssdkings@uwo.ca.

Step 4: On the Day of Quiz/Test/Exam

Arrive at the appropriate location 15 minutes before the scheduled start time for your exam. See here for maps of Western’s campus:

Bring your Western ONECard for identification purposes (or another valid piece of government issued Photo ID).

 

IMPORTANT: New Exam Suite Procedures

• When possible, maintain physical distance (2 meters apart)

• Wear a non-medical mask/face covering. This is required when in the presence of others and in common and shared spaces on campus. Students may remove them only when in a room by themselves, with the door shut, and must put their mask on again when a proctor enters the room

• Our reception area is only for students on break – students not yet writing their exam must wait outside the exam suite

• Proctors cannot lend out stationery (pens, pencils, calculators, etc). Students must bring necessary items to exam

• Students must temporarily remove mask for proctor to confirm identity, and to reveal nothing concealed within mask, during sign-in process (2 meters apart/behind barrier)

• Use hand sanitizer upon entering exam suite and after writing their exam

• Line up outside exam suite. Proctors will ask students to enter based on start time

Making Changes to a Quiz/Test

To make changes to a previous exam request, please email the Accommodated Exams Team at  accommodatedexams@uwo.ca.  King's students, please email ssdkings@uwo.ca.

To request a Makeup Exam, please complete a Makeup Exam Form. The Makeup Exam Form can be picked up in Room 2140 Western Student Services Building or Wemple Building Room W160 for King's, or you may follow these links:

To make changes for reasons unrelated to your disability, University procedures must be followed. For more information please refer to Official Academic Policy.

Instructors

Verification Process for Course Instructors (YouTube)

Upload Process for Course Instructors (YouTube)

Download Completed Exams Process for Course Instructors (YouTube)