OOR Updates and FAQs

The Office of the Registrar has created this page to provide you with the latest updates to our services in response to the impact of the COVID-19 virus.

Important information about options for final grades

March 27, 2020 – 5:55p.m.

 With the Framework for Exam Alternatives, Western is making every effort to support your learning through this time of disruption due to the COVID-19 pandemic. The efforts of professors to adapt their courses within the Framework mean that most students will be provided a numerical grade at the end of the academic term. We recognize, nevertheless, that the unique circumstances and challenges you face can significantly affect your learning.

For this reason, Western is introducing the option for students to change their numerical grade to Pass/Fail. In addition, the deadline to drop a Winter 2020 half course or a 2019-20 full year course without academic penalty will be further extended to align with this opportunity. Please note that these options are not available for courses in the Faculty of Law, as Ontario faculties of law have adopted a common grading process.

While additional details will be posted on the Registrar’s website in the days ahead, the selection period will be towards the end of May, 2020, when all of your course grades will be available. At that time you will have the choice to keep your numerical grade, revise your numerical grade to Pass/Fail, or Withdraw from the course without academic penalty. Pass/Fail courses will not affect your cumulative average.

If your course has been graded on a Pass/Fail basis with no other option provided, you may contact your Department or Faculty to see if supplemental assessments are available.

I encourage you to continue in your studies to the extent that your circumstances permit.

Please know that Western has introduced a range of online supports during this time, many of which are identified here: https://studentexperience.uwo.ca/remote/

Sincerely,

 

John Doerksen

Vice-Provost (Academic Programs)

 

Choose a category to learn more:

Admissions

24th March 2020

COVID-19 Update
While the situation with COVID-19 continues to evolve, we want to provide you with an update on our operations and your application. Here's what you should know:
  • We continue to assess applications for Fall 2020
  • We understand there will be disruptions and we will do everything possible to minimize the impact on your application
  • We will offer as much flexibility as possible with key dates and deadlines
  • Keep checking our website for the latest information about COVID-19 and your application

Convocation

27th March 2020

Western postpones Spring Convocation, degrees still conferred. Please go to our Convocation page to learn more.

Course Drop Deadline

1st April 2020

The deadline to drop a Winter 2020 half course or a 2019-20 full year course without academic penalty will be further extended. Date TBD.

Submit course drop requests to your home Faculty Academic Counselling Office.
See ‘Important information about options for final grades’ note (at the top of this page).

23rd March 2020

The course drop deadline for full-year and Winter courses has been extended to April 3rd, 2020.  The Discovery Credit deadline will not be extended. Approval by Academic Counsellor is required.

Diplomas

24th March 2020

Duplicate Diplomas
While the Office of the Registrar is operating virtually, Duplicate Diploma orders will not be processed. You can continue to request your Duplicate Diplomas online and we will process your request as soon as possible once we reopen.

Early Release of Diplomas
While the Office of the Registrar is operating virtually, Early Release of Diploma orders will not be processed. You can continue to request your Early Release of Diploma orders and we will process your request as soon as possible once we reopen.

Obtaining your Diploma after Convocation
While the Office of the Registrar is operating virtually, online Diploma orders will not be processed. You can continue to request your Diploma online and we will process your request as soon as possible once we reopen.

Examinations

20th March 2020

Frequently Asked Questions
An updated list of frequently asked questions has been added to the Examinations page.


17th March 2020

Institutional Framework for Exam Alternatives. 
Professors have been asked to communicate to you by March 30, 2020, the Exam Alternative option they will be using in your course. Please see the Examinations page for more information. 

Fees

23rd March 2020

No updates at this time.

Financial Aid

24th March 2020

Q: I am approved for Work Study but now I cannot work. Can I be re-assessed for bursary consideration?
A: Contact the Financial Aid Office to discuss your financial situation by emailing contact@uwo.ca.

Grades

27th March 2020

Please see the note at the top of this page called 'Important information about options for final grades'.

23rd March 2020

Please see the 'Institutional Framework for Exam Alternatives' section on the Examinations pageThe deadline to request/cancel a Discovery Credit will not be extended for Fall/Winter 2019 courses.

Intent to Register (ITR)

24th March 2020

The deadline for online Intent To Register (ITR) will be extended to April 30th, 2020.

Official Western Letters

24th March 2020

While the Office of the Registrar is operating virtually, official Western letter orders will not be processed. You can continue to request official letters online and we will process your request(s) as soon as possible once we reopen.

OSAP

23rd March 2020

Q: I am considering dropping courses.  How will this impact my OSAP?
A: If a student does not successfully complete 60% of their attempted courses, they will be placed on academic probation for the following year.  For clarity, if you withdraw from a course, it is considered an attempt.  Being on academic probation does not change your OSAP entitlement, but you must pass 60% of your courses in that subsequent year to continue receiving OSAP funding.

Scantron Services

24th March 2020

While the Office of the Registrar is operating virtually, Scantons will not be processed at this time.

Summer Courses

23rd March 2020

Western Moving Summer Undergraduate Courses Online
Western’s Summer undergraduate courses will be delivered online in the same sessions they are currently scheduled (e.g. a 6-week Intersession course will continue to be offered online from May 11th to June 26th).  In addition to all of the online courses the University normally provides in the summer, many courses slated to be offered onsite will be moved online as well.  The Affiliated University Colleges – King’s, Huron, and Brescia – will also deliver their Summer courses online.  While we know that you will have many questions about what courses will be delivered in the Summer and how they will be delivered, please note that we are working through the details and will provide additional information as it becomes available.

Note that alternatives are being explored for Dentistry and Nursing courses, which cannot be delivered online.

Go to Register in Courses - Summer for more information. 

Transcripts

24th March 2020

While the Office of the Registrar is operating virtually, transcript orders will not be processed. You can continue to request transcripts online and we will process your request(s) as soon as possible once we reopen.

WesternONECard

24th March 2020

While the Office of the Registrar is operating virtually, online Western ONECard orders will not be processed. You can continue to request your Western ONEcard online and we will process your request as soon as possible once we reopen.